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- Assisting volunteer community organisations to provide services for the general public.
- Assisting educational services for the general public.
- Promoting amateur games or sports where that game or sport is conducted for the recreation or entertainment of the general public and shall involve but not be limited to promotion of local sorting activities and clubs with provision for maintenance and development of club activities, grounds, equipment, uniforms, trophies and contributions towards travel expenses to assist travel arrangements to tournaments and sporting events.
- Any other charitable purpose whether for the relief of poverty, the advancement of education or religion or otherwise beneficial to the community.
Grant Applications Not Considered:
- Wages/salaries will not be considered.
- Funding for the purchase of vehicles will not be considered.
- The provision of subsidy of costs of entertainment, food and beverages will not be considered.
- Political lobby groups.
Conditions for Allocations of Funds
- Only non-profit bodies may apply.
- It is a licence condition that the proposed allocation will be applied for the purpose stated and no other purpose and that acceptance of the payment will be deemed to confirm that the allocation has or will be applied accordingly.
- In the event of non-compliance with any of these conditions, an amount equal to the amount of the allocation is immediately repayable by the recipient organisation to South Auckland Charitable Trust.
- South Auckland Charitable Trust is under no obligation to meet requests forwarded by applicants and has complete discretion in the allocation of funds.
- No one applicant may receive more than 20% of the total available funds generated by any member site in a 12 month period.
- Grants must be of direct and immediate benefit to the recipient.
- All uniforms, equipment etc must remain the property of the recipient organisation.
Retrospective Applications
- Retrospective applications cannot be approved. All grants must be applied to specific and future based purposes. The application must be received by South Auckland Charitable Trust before an event is held and all unpaid future costs thereof will be considered. In general, applications received less than 2 weeks prior to an event or activity being applied for are less successful.
Overseas Travel
All grants must be used for goods and services within New Zealand to meet Inland Revenue requirements. Overseas travel may be funded provided the travel is for an Authorised Purpose and expenses claimed are actual and reasonable. Only return travel from New Zealand to an overseas port of call can be funded. Departure taxes, travel insurance, overseas accommodation, internal travel within an overseas country, etc cannot be funded by gaming machine proceeds.
Who will consider grant applications? The trustees of South Auckland Charitable Trust sit on the last Wednesday of every month to consider the grant applications. Once these have been considered they are processed the next day and letters sent out advising applicants of the outcome of their applications. In the event of the application being approved a cheque for the amount approved is deposited into the recipient organisations bank account the day after the board of trustees meeting. Declined applicant organisations are advised that their application has been declined and the reasons it was declined.
Process for dealing with complaints
If you have difficulties getting an appliation form or believe that a site or society has broken the rules, or if you have any complaint regarding the grants process, you can contact the Department of Internal Affairs Gaming Compliance office on 0800 257887.
The records of South Auckland Charitable Trust are liable for inspection by the Department of Internal Affairs and are subject to audit. Applications are made on the understanding that if any Department of Internal Affairs officer so request, the applicant organisation shall agree to and participate in (at its own expense) any such inspection and/or audit. The Department requires that all applications include a Consent to Audit signed by the applicant organisation to verify receipt and correct use of funds. All applications will be audited by South Auckland Charitable Trust. There will be a request for invoices and receipts to support quotations submitted with applications. If there is a change of circumstances or costs, this office should be notified in writing and approval sought for any proposed re-allocation of funds. In the event that inadequate audit documentation for a grant cannot be obtained, actual costs are less than those indicated in the application, funds are spent other than for the approved Authorised Purpose, there is any other irregularity in the donation process or the applicant has received funding from another source for the same purpose, then South Auckland Charitable Trust is required to obtain a refund of the grant.
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Criteria Guidelines
